Toronto Free‑Net is run, managed, and staffed entirely by volunteers. Titles and labels, such as "officer" and "staff", indicate degrees of commitment and responsibility, not remuneration.
Free‑Net's board of directors . Officers and managers attend too.
The Free‑Net board consists of 8 directors whose terms are staggered. Each director normally serves a three-year term. Every year, the seats of 3 directors come up for election (only 2 seats every third year) In the list below, directors are listed along with the calendar year of the AGM at which their term ends.
Information systems manager Iain Calder
Secretary Boyd Ramsay
President Lee MacNeill
The treasurer position is vacant
Though only Toronto Free‑Net's directors have a vote at board meetings, all Free‑Net members are welcome to attend and, where appropriate, contribute their insights.
The board meets on the third Wednesday of every month at 7 pm.
When the board's regular meeting date coincides with the date of Free‑Net's Annual General Meeting (AGM), the board meeting either takes place immediately following the AGM at the AGM's location, or it takes place on a subsequent date at the Free‑Net office. This all gets decided when the AGM adjourns.
Occasionally, the board must discuss and decide sensitive matters which only Free‑Net directors may hear. This is called an executive session. When that happens, persons who are not Free‑Net directors may have to step outside.
About 1 in 10 board meetings spends some time in executive session, and these sessions tend to last long. Free‑Net officers, particularly the one who prepares the agenda, usually have a sense of when that is likely to occur. So, if you want to avoid traveling to such a meeting, ask the secretary whether an executive session is likely at the next meeting.
Between physical meetings, Free‑Net's directors use a mailing list for ongoing discussion. All members are welcome to subscribe as well. Just send a message containing the word "subscribe" to: board-request (at the Free‑Net). You must send that message from your Free‑Net address. You will then receive a reply, asking you to confirm that you sent the original message (this guards against email spoofing).
Minutes of board meetings are published about a month after each meeting, usually after being approved at the subsequent board meeting. The board mailing list receives a draft earlier.
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